A Training Kit on Preparing Technical Reports
Writing a report is an easy and enjoyable matter, provided that recognised standards are adhered to. Every employee needs to write reports, no matter how senior their position; for example, a minister, a deputy, an ambassador and a chief executive all need to write reports, especially when their nature is confidential. Accordingly, knowing what is covered in this programme helps the official write a report that befits their reputation and the subject they are writing about.
The Report
It is a tool or means for presenting facts, opinions and trends, analysing them, and drawing various conclusions and recommendations to address a particular subject or problem. It is a written or oral presentation of the facts and data relating to a particular subject or problem, and this presentation may extend to analysis and drawing conclusions, and from there to arriving at recommendations and proposals related to the subject that has been presented and analysed, or to solving a particular problem.
The Importance of Reports
Reports are considered a permanent source of information that can be referred to at any time.
Reports help, more than other means of communication, in understanding and absorbing information and facts.
Reports are considered the fundamental basis upon which decisions are made.
Reports are characterised by moderation in their preparation when compared with some other methods of communication, and accordingly, written reports are considered among the most important means of communication in a business establishment.
Administrative and technical staff, department managers, and anyone who writes work reports.