Administrative Systems Analysis Training Kit

Training Kit on Analysing Administrative Systems

The Concept of the Administrative System

The administrative system is the framework that organises administrative processes within an institution or organisation to achieve its objectives efficiently and effectively. It relies on a set of rules, principles, and mechanisms that guide work and ensure coordination between human and material resources to achieve the specified objectives.

The administrative system includes processes such as planning, organising, directing, and control, which ensures the continuity and improvement of performance.

Components of the Building Blocks of the Administrative System

• Administrative tools

• Administrative functions

• Administrative resources

Characteristics of Systems

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Interaction:

Systems are characterised by interaction, and this interaction takes place through the mutual relationships between the different elements.

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Linkage:

That is, the dependence of the system's elements on one another, meaning that the inputs of a given system become inputs for another subsystem.

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Integration:

This means that the parts of the system perform their designated functions within the framework of the system and according to a specific coordination, such that this integration produces a cooperative outcome that represents the aim or objective of the system.

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Hierarchy:

Systems are also characterised by a hierarchical structure, that is, the existence of a particular structure and arrangement for their constituent elements.

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Comprehensiveness:

This means that the system has control over all available resources.

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Flexibility:

This means that the system has the ability to face emergency conditions.

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Coordination:

This refers to translating the system's components into more detailed procedures and plans.

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Continuity:

This serves as the organic link between the system's various components and similar systems in society.